17 Best Quoting Software Solutions in 2025
In sales, precision and efficiency are key. Quoting software plays a vital role in streamlining the quoting process, improving accuracy, and delivering a seamless customer experience. Whether you’re managing a high volume of bids or crafting personalized proposals, the right quoting solution can eliminate manual bottlenecks and drive your business forward.
For this list of the best quoting software in 2025, we evaluated tools based on essential factors:
- Ease of Use: Intuitive interfaces that reduce learning curves.
- Automation: Features like auto-calculations and approvals to speed up workflows.
- Features: Custom templates, real-time pricing, and robust reporting.
- Integrations: Compatibility with CRMs, ERPs, and financial tools.
- Affordability: Scalable pricing that fits businesses of all sizes.
What is Quotation Software?
Quotation software is a digital solution designed to automate the creation, management, and delivery of sales quotes and proposals. It replaces manual processes with efficient, customizable tools that improve accuracy and save time.
How It Works:
- Quick Quote Creation: Businesses can generate professional, customized quotes in minutes, tailored to client needs.
- Seamless Integrations: Connects with CRM, ERP, and accounting platforms to ensure consistent data and reduce manual input.
- Advanced Features: Supports templates, dynamic pricing, approval workflows, and real-time updates to keep sales teams aligned.
Why It Matters:
- Time Savings: By automating manual entry, sales reps can focus on closing deals, not creating spreadsheets.
- Improved Accuracy: Prevents errors by ensuring consistent calculations, pricing, and formatting across all quotes.
- Enhanced Customer Experience: Professional, branded documents set the tone for credibility and build trust with clients.
With quoting software, businesses can predict customer behavior, optimize pricing strategies, and ensure demand forecasting stays on point—all while keeping sales processes efficient and scalable.
Top 17 Quoting Software Platforms
1. ROM’s AccuQuote
Designed specifically for manufacturer reps, ROM’s AccuQuote streamlines the quoting process while providing unmatched visibility, speed, and accuracy. Unlike generic quoting tools, AccuQuote understands the unique challenges of managing bids, orders, and sales pipelines within rep firms. It eliminates manual inefficiencies and empowers teams with purpose-built features to close deals faster, reduce errors, and enhance collaboration across teams. Whether you’re managing complex quotes or tracking bid schedules, AccuQuote gives you the tools to succeed, all within a user-friendly, real-time platform.
Key Features:
- Real-Time Tracking: Monitor every quote’s status and progress instantly.
- Bid Calendar Tool: Stay ahead of deadlines and manage bids efficiently.
- Automatic Notifications: Receive instant alerts for updates, approvals, and changes.
- Drag-and-Drop Functionality: Easily adjust dates, quotes, and tasks with a seamless interface.
- Customizable Templates: Ensure brand consistency with professional, tailored quote designs.
- Pricing: AccuQuote offers transparent pricing with no hidden fees, starting at $55/month per user. It’s built to deliver a high ROI, making it the best quoting software for manufacturer reps looking for affordability, functionality, and value.
2. HubSpot Sales Hub
HubSpot Sales Hub integrates quoting seamlessly with its robust CRM and automation tools, making it a strong option for general businesses. The platform excels at streamlining sales pipelines, automating follow-ups, and managing customer data. However, it’s designed for broad use cases and lacks the specific tools manufacturer reps need for bid tracking, commission calculations, or order management. Additionally, advanced features, essential for scaling teams, are locked behind higher-tier plans, which can be costly.
Key Features:
- Seamless quote creation integrated with CRM workflows
- Automation tools for follow-ups and sales pipeline management
- Customizable templates for branded quotes
- Built-in analytics for general deal tracking
- Pricing: Starts at $800/per month and includes three seats; other premium features require higher plans.
3. PandaDoc
PandaDoc focuses on document automation, blending quoting with proposals and contracts for businesses that require visually appealing, professional documents. While its drag-and-drop interface is user-friendly, the platform is built for general industries, offering little in terms of bid calendars, shipment tracking, or manufacturer-specific workflows. Businesses in niche markets, like manufacturer reps, may find it lacks tools to streamline their unique processes.
Key Features:
- Drag-and-drop editor for quick, branded quotes
- Real-time document tracking to monitor client engagement
- Integration with CRM and payment tools
- Library of customizable templates
- Pricing: Business plan Starts at $49/month per user; advanced features like Workflow automation require enterprise plans.
4. Salesforce CPQ
Salesforce CPQ is a powerful enterprise-level quoting solution that excels in handling complex configurations, pricing tiers, and approvals. It’s built for large organizations across diverse industries, but this general focus means it lacks tailored features for manufacturer reps—like commission tracking or shipment updates. Additionally, its steep costs, lengthy setup time, and extensive training requirements can make it inaccessible for smaller rep firms.
Key Features:
- Advanced product configuration for complex pricing
- Integrated approvals and workflow automation
- Real-time reporting for general sales performance
- Seamless integration with Salesforce CRM
- Pricing: Available upon request; often considered premium-priced with significant setup costs.
5. Proposify
Proposify specializes in delivering branded, professional proposals and quotes that help general businesses impress clients. Its features center around creating visually polished documents, but it doesn’t account for the needs of manufacturer reps, such as order tracking or commission calculations. While great for creative industries or service providers, its user-based pricing model can quickly become costly for growing sales teams.
Key Features:
- Customizable templates for professional, branded proposals
- Analytics to track document views and engagement
- Collaboration tools for team reviews
- Integration with CRMs and payment processors
- Pricing: Starts at $49/month per user; approval workflows and integrations are available on higher tiers.
6. Qwilr
Qwilr transforms quotes into interactive, web-based documents with embedded videos and visuals, making it ideal for businesses focused on dynamic presentations. However, its general-purpose design doesn’t align with the day-to-day workflows of manufacturer reps—features like bid management, commission tracking, or pipeline visibility are missing. Its higher cost for multimedia tools also makes it less appealing for budget-conscious businesses needing functional quoting solutions.
Key Features:
- Interactive, web-based quotes with embedded visuals
- Analytics for document tracking and engagement
- Custom branding options with reusable templates
- Integration with CRMs and sales tools
- Pricing: Starts at $35/month per user; premium plans are required for advanced data and multimedia tools.
7. Zoho CRM
Zoho CRM offers built-in quoting tools as part of its larger customer relationship management system, making it a versatile solution for general businesses. While it connects quoting with lead management and deal tracking, its features are bundled into higher-priced CRM tiers, adding unnecessary costs for manufacturer reps who need specialized tools like bid calendars, shipment tracking, or commission automation.
Key Features:
- CRM-integrated quote generation and tracking
- Customizable templates for professional branding
- Real-time pipeline visibility for deal progression
- Integration with Zoho’s inventory and accounting tools
- Pricing: Starts at $40/month per user; unified business insights and data preparation are only available in Enterprise tiers.
8. Bitrix24
Bitrix24 combines quoting with CRM, project management, and task tracking, offering a wide variety of tools for general use. However, the platform’s broad focus often feels cluttered and lacks specialized features that manufacturer reps require—like real-time bid visibility, commission automation, or order tracking. Scaling teams may also face steep costs for advanced tools.
Key Features:
- Quote creation integrated with CRM and project workflows
- Collaboration tools for task and activity tracking
- Customizable workflows for approvals and edits
- Integration with accounting and payment platforms
- Pricing: Advanced features start at $249/month for premium Professional plans.
9. Scoro
Scoro is a comprehensive business management platform that combines quoting, project tracking, and billing in one system. While it’s effective for general businesses managing multiple workflows, it doesn’t address the unique challenges of manufacturer reps, like tracking sales commissions or managing shipment schedules. Its pricing model, with add-ons for advanced tools, may also become costly as teams scale.
Key Features:
- Quote creation integrated with billing and project workflows
- Real-time financial reporting and dashboards
- Customizable templates for professional quotes
- Integration with third-party accounting tools
- Pricing: Starts at $63/month per user for Pro; add-on features increase costs.
10. Better Proposals
Better Proposals is a quoting and proposal platform designed to help businesses create sleek, professional proposals quickly. Its templates and digital signatures make sending and tracking proposals a smooth experience. However, the platform focuses more on creating polished proposals rather than handling complex quoting needs, which may limit its utility for manufacturer reps managing high-volume, data-driven quotes.
Key Features:
- Ready-to-use professional proposal templates
- Digital signatures for faster approvals
- Proposal tracking and analytics for recipient engagement
- Integrates with CRMs and payment gateways
- Pricing: Affordable for smaller teams, but user limits on basic plans and analytics features are locked behind higher tiers.
11. Odoo
Odoo is an open-source business management suite that includes quoting tools, CRM, and invoicing. It provides flexibility and customization options for businesses willing to invest in development. However, the free version is limited, and customizing the system for specialized quoting needs—like those of manufacturing reps—often requires substantial resources.
Key Features:
- Customizable workflows and modules
- Integration with CRM and invoicing tools
- Real-time reporting for financial tracking
- Open-source flexibility for tailored solutions
- Pricing: Starts at $25/month per user, but customization and add-ons can lead to hidden costs.
12. Invoicera
Invoicera offers a quoting and invoicing solution aimed at small businesses. It provides straightforward tools to create and send quotes but focuses heavily on invoicing features rather than comprehensive quoting workflows. For manufacturing reps requiring integrations with bid calendars, inventory tracking, or commission calculations, Invoicera may feel too limited.
Key Features:
- Quote and invoice generation in a single platform
- Multi-currency and tax management for global clients
- Recurring billing and automated reminders
- Customizable templates for quotes and invoices
- Pricing: $99 Price/Org billed monthly for the enterprise plan, but feature pricing can become expensive as your needs grow.
13. QuickBooks Commerce
QuickBooks Commerce is an extension of the QuickBooks ecosystem, offering basic quoting features integrated with accounting tools. It simplifies quoting for small businesses but lacks the advanced capabilities needed for complex workflows or order tracking. Manufacturer reps looking for customizable quote templates, shipment visibility, and commission tracking may find it insufficient.
Key Features:
- Seamless integration with QuickBooks accounting tools
- Basic quote generation and tracking
- Inventory and order management for small teams
- Sales reporting and performance tracking
- Pricing: $99/mo for the plus plan. This includes five seats, but costs rise quickly for multi-user plans, with limited customization options.
14. Freshsales
Freshsales, part of the Freshworks suite, is a CRM solution that includes quoting features. It’s a solid option for businesses looking for CRM-driven sales tools, but its quoting functionality is not as robust for teams managing large pipelines, bids, and multi-tiered pricing models.
Key Features:
- Built-in quoting tied to CRM workflows
- Lead and deal management tools for pipeline tracking
- Automated workflows to streamline approvals
- Integration with Freshworks ecosystem and third-party tools
- Pricing: The Pro plan is $47/user/month, but advanced features like workflows for custom modules and forecasting are only available in higher-tier plans.
15. Quotient
Quotient is a user-friendly quoting tool aimed at small businesses and freelancers. It simplifies quote creation with clean, professional templates and basic features. However, it lacks scalability and advanced tools like bid tracking, predictive analytics, or integrations that manufacturer reps require for long-term growth.
Key Features:
- Easy-to-use templates for professional quotes
- Real-time notifications for client approvals
- Simple quote tracking for small businesses
- Basic reporting for quote performance
- Pricing: $48/ per month, affordable, but limited functionality makes it impractical for growing or complex teams.
16. Quoter
Quoter is a cloud-based quoting platform designed to automate quote creation and improve workflow efficiency. While it offers strong automation tools, its reliance on per-user pricing and limited template customization can be restrictive for manufacturer reps managing complex quotes with multiple stakeholders.
Key Features:
- Automated quoting workflows for faster turnaround
- Cloud-based access for remote teams
- CRM integrations for pipeline management
- Quote tracking and follow-up automation
- Pricing: The standard plan is $289/month but comes with a limited number of quotes. The pay-per-user quote model can become costly for larger teams needing flexibility.
17. QuoteWerks
QuoteWerks is a legacy quoting solution that has been around for years, offering basic tools for businesses to create and manage quotes. While it remains functional, its outdated user interface and lack of modern features put it behind competitors. Manufacturer reps managing dynamic pipelines, predictive analytics, and integrations will find QuoteWerks outdated and cumbersome.
Key Features:
- Basic quote generation and management tools
- Integration with popular CRMs and accounting systems
- Customizable templates for branding consistency
- Simple reporting for quote tracking
- Pricing: $21/month per seat for the professional edition, but modern features are missing compared to other newer platforms on this list.
How Quoting Software Improves Collaboration Across Teams
Why It Matters
Businesses with improved collaboration close deals faster and minimize costly errors. A streamlined quoting process empowers teams to deliver consistent, professional quotes—enhancing customer satisfaction and driving revenue growth.
How to Choose the Right Quoting Software
When selecting the right quoting software, it’s essential to align the tool with your specific business needs. Here are the key considerations to guide your decision:
- Industry Fit: Does the platform cater to your unique workflows? For manufacturer reps, features like bid tracking, commission calculations, and order management are non-negotiable.
- Team Size: The software should scale with your team, offering user-friendly tools for small teams while handling the complexities of larger operations.
- Budget: Consider both upfront and hidden costs like implementation, training, and maintenance. Look for transparent pricing that delivers measurable ROI.
- Integrations: Seamless integration with tools like CRMs, financial systems (e.g., QuickBooks, Sage), and inventory systems ensures smooth operations.
- Ease of Use: Complicated software stalls adoption. Opt for platforms with intuitive interfaces and easy-to-implement workflows.
Why ROM’s AccuQuote Stands Out
AccuQuote is purpose-built for manufacturing reps, offering a cost-effective, tailored solution that combines efficiency, accuracy, and ease of use. With features like customizable templates, role-based workflows, and real-time tracking, AccuQuote doesn’t just meet industry demands—it exceeds them.
Grow Faster and Win More with the Right Quoting Software
The right quoting software is critical to delivering accurate, professional quotes while improving collaboration across teams. By streamlining workflows, centralizing data, and reducing errors, businesses can close deals faster and enhance customer trust.
For manufacturing reps, ROM’s AccuQuote leads the way as the #1 choice. With tools designed specifically for your industry, AccuQuote simplifies the quoting process, increases transparency, and delivers unmatched ROI. Schedule a demo today and see how AccuQuote transforms your quoting workflow.